Office Administrator (Vacancy)

Up to 37.5 Hours per week APPLY NOW

Position applied for: *(Please select)Office Administrator

Date of Application: (DD/MM/YY) *

Are you permitted to work in the United kingdom *

• Yes. I am a permanent resident of the UK or have lived here since birth.
• Yes. I have a permit to live and work in the UK.
• No. I will require a permit to work in the UK.

Do you require an International Sponsorship? *

• Yes. I will require a Sponsorship or a Sponsorship transfer.
• No. I am currently sponsored and am looking for additional work.
• N/A – Please only select this option if you are a permanent resident of the UK or have lived here since birth.

Full Name: *

First

Middle

Last

Email address: *

Email

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Full address: (including Postcode) *

We are only able to process applications from applicants who currently reside in the UK. Priority will be given for applicants who live local to the Midlands.

Telephone Number: *

Equal Opportunities Statement

Do require adjustments to help support you during the application or interview process? *

• Yes
• No

If you answer yes, please be aware that we may need to discuss these with you so that reasonable adjustments can be tailored to support you in this role.

You are required to apply for a DBS check. I confirm that, to the best of my knowledge , there will not be any disclosures made that will prevent me from working with vulnerable adults. *

• I agree
• I disagree

I confirm I available to work Full time hours (Monday to Friday, 08:30am to 16:30pm) *

• Yes I am available to work Monday to Friday 08:30am to 16:30pm
• I am not available to work the stated days and hours and will require flexible working hours.

Please note: If you are requesting flexible working hours/ days, please be prepared to discuss this in your interview.

What is the earliest date you could start work with us? (DD/MM/YY) *

Do you have previous work experience that is relevant to the role you are applying for? *

• Yes
• No

If you answered yes, please give further details of your experience below: *

Is there any other information that you can tell us about you that is relevant to the role?

If your application is successful, you will be invited to an interview. If your application has not been successful, please only re-apply if your criteria has changed.

Should you require any assistance completing your application form, please contact us: recruitment@applewoodsupport.com 01827 62533 or 02476 100430

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We are looking for an experienced Office Administrator to join our busy office!

The office is open Monday to Friday, 08:30 to 16:30pm, however, we would be willing to discuss flexible working hours for the right candidate, so please let us know if this is an option you would like us to consider.

Previous experience of the Health and Social Care industry would be an advantage but is not necessary to carry out your duties.

Duties will include:

• Office Administration — Manage daily office operations, including correspondence, filing, scheduling, supplies, and general support for staff and management. Prepare customer files and support compliance.
• Invoicing Management — Prepare, issue, and track customer invoices; reconcile payments; maintain accurate financial records; liaise with clients regarding billing queries. Generate invoices for local authorities, private clients, and funding bodies.
• EVR Data Processing — Input, validate, and maintain EVR (Electronic Visit Record) data; ensure accuracy and compliance with internal and external reporting requirements. Validate visit logs, reconcile discrepancies, and prepare data for audits.
• Time Sheet Processing — Collect, review, and verify employee hours worked across shifts; resolve discrepancies; prepare data for payroll processing.
• Record Keeping — Maintain organised and compliant digital and physical records.
• Communication Support — Serve as a point of contact for internal and external enquiries; support team communication and coordination.
• Reporting — Generate routine administrative and financial reports as required.

Applewood Support is a great place to work. I know you probably think it’s an obvious thing to say from someone who already works here, but it is important to love your job as it is a big part of your life and what you do on a daily basis. There have been a lot of changes in the Care Industry over the last couple of years, and Applewood Support has seen their fair share of changes too. The staff that work at Applewood will welcome you to the team and help you settle in. If you turn up to work and get stuck in, you will find not only friendly colleagues, but quite often, friends for life.

Essential skills required:

• Proven experience in an administrative or office support role
• Strong organisational and multitasking abilities
• Accuracy and attention to detail, especially with data and financial tasks
• Proficiency with office software (e.g., Excel, Word, scheduling tools)
• Excellent communication and interpersonal skills
• Ability to handle confidential information responsibly
• Experience with invoicing or payroll systems is an advantage

Personal Attributes:

• Self?motivated and able to work independently
• Calm under pressure and deadline?driven
• Problem?solver with a proactive mindset
• Professional, reliable, and approachable

If you are shortlisted for this position, please make sure you answer the phone as we will call you to invite you in for an interview.

I can’t wait to welcome you to the team!

To apply for this position, please complete your application here